Payroll runs
Create, calculate, review, approve and pay. Correction runs restate an approved run and settle only the difference.
TropicHR
Product
One workspace for payroll processing, statutory deductions, payslips, payment files, leave, time and attendance, general-ledger export and employee self-service.
The workflow
From people records to payment, in one place.
1. Keep people information current
Maintain employees, employment contracts, statutory identifiers, bank accounts, pay elements and onboarding imports. Bank and statutory identifiers are encrypted.
2. Prepare and review each run
Organise pay groups and pay periods on weekly, fortnightly, semi-monthly or monthly schedules. Add earnings, deductions and employer contributions with pre- and post-tax treatment, and feed approved timesheet hours straight into the run.
3. Approve with a second signature
Review the payroll register and a variance report against the previous run, then have a second person approve. The payment file is locked until an approval is recorded.
4. Produce the outputs
Generate payslip PDFs, a bank payment file, statutory returns, year-end certificates and a balanced general-ledger journal from the same payroll record.
5. Keep an accountable history
Role-based access and an immutable, field-level audit log show who changed what, when, and the old and new value.
What is included
The details are the product.
Use the parts you need now and add to the workflow as your organisation grows.
Statutory calculation
Territory-aware, versioned and effective-dated rule sets rather than hard-coded logic. Every payslip line carries its calculation trace.
Payslips
A branded PDF for every employee on every run, itemising earnings, deductions and employer contributions.
Payment files
Prepare a bank payment file from the approved run, with account details held encrypted.
Leave management
Configurable leave types with upfront or monthly accrual, employee requests, manager approval, and leave-without-pay that prorates into payroll automatically.
Time and attendance
Timesheet-driven pay groups for hourly staff: employees submit hours, managers approve, and regular and overtime hours feed the next run.
General-ledger export
Map pay elements and statutory lines to your chart of accounts once, then export a balanced journal for every approved run.
Employee self-service
A separate portal where employees view payslip history, download year-end certificates, submit timesheets and request leave.
Year-end and returns
Consolidated monthly employer returns and per-employee year-end income certificates as PDF or CSV.
Migration
Switch without a risky first payslip.
Import employees, contracts, pay elements, statutory identifiers and opening year-to-date balances. Compute a live period in TropicalHR alongside your current system, and use the reconciliation report to compare gross, net and every statutory line employee by employee. Switch when the report is clean.